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The Power of Place

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Job Announcement: Student Affairs Officer I

The UK College of Design seeks applicants for a Student Affairs Officer I to assist the Office of Academic and Student Services. This key position provides a broad range of support to Recruitment, Student Services and Admissions. The ideal candidate has a demonstrated record of outstanding customer service, impeccable communication skills, and the ability to prioritize simultaneous tasks and responsibilities.

Candidates should submit their application, cover letter, and resume to the UK Jobs site here: http://ukjobs.uky.edu/postings/136019

Deadline for application is February 21, 2017.


Major Job Responsibilities

MJR #1 – Administrative Support 30%

Provides a broad range of administrative support to both Student Services and the Recruitment office to include:

  • Routine correspondence (emails/letters/phone calls
  • Event planning and liaison with various units within the college, university and external constituencies
  • Completes and routes internal paperwork for financial transactions, tracks expenditures and performs monthly account reconciliations for the Student Services and Recruitment cost centers
  • Support for internal reservation calendar for Pence, Miller, Funkhouser and Bowman Hall classrooms

Competencies/Skills: Organizational skills, dependability, attention to detail, excellent oral and written communication skills, SAP, MS Word, Excel, PowerPoint, Google Drive, discretion with confidential information

MJR #2 – Recruitment Support 25%

  • Schedules tours for prospective students
  • Disseminates program information to prospective students
  • Acts as liaison between the Director of Recruitment, CoD Student Ambassadors and involved faculty & staff
  • Assists the Director of Recruitment with the communication plan, including student tracking
  • Assists with planning/implementing open houses & other recruitment events as needed
  • Assists with Student Ambassador training

Competencies/Skills: Organizational skills, attention to detail, dependability

MJR #3 – Admissions and Enrollment Support 25%

  • Provides administrative support to the Admissions Committees
  • Distributes Admissions letters & forms as directed by the Director of Student Services
  • Assists Recruitment Director in tracking enrollment numbers
  • Communicates with applicants, responds to emails, phone calls, and personal visits regarding application status
  • Maintains contact with new students to help facilitate transition from acceptance of offer to admission
  • Compiles application information for consideration by the Admissions Committee of each school
  • Updates status of applications in SlideRoom
  • Maintains admissions files and correspondence as well as acceptance /denial letters and forms

Competencies/Skills: Organizational skills, attention to detail, excellent communication skills

MJR #4 – Course and Student Data Management 10%

  • Informs Student Services regarding any courses and course changes in Curriculog
  • Uses tableau, SAP, Hobson’s, SlideRoom, Apply Yourself and other databases to query, track and report student data for Student Services and Recruitment, and to address administrative requirements
  • Builds all courses in SAP for ARC, ID, and HP for fall, winter intersession, spring, and summer, including assigning rooms, instructors, days/times and prerequisites
  • Works with directors and chair’s assistant to inform Student Services regarding course schedule and forecasting of course offerings
  • Monitors course enrollments daily, consulting with Director of Student Services and directors & chair to make needed adjustments, including more course capacity, adding additional sections, etc.
  • Assigns advisors in SAP

Competencies/Skills: Attention to detail, Organizational skills, SAP, Hobsons Connect, Hobsons Apply Yourself, SlideRoom

MJR#5 – Program Support 10%

  • Submits and creates “pink sheet” changes through to Registrar’s Office
  • Manages all aspects of teaching evaluations to include briefing new faculty on the process, confirming accuracy of the data, corrections and distribution of results
  • Assists with Commencement
  • Assists Student Services with Change of Major, Repeat Option, Independent Study, Post-Midterm Withdrawal, Retroactive Withdrawal and other forms
  • Maintains student files, including archiving
  • Assists each academic program with student career development, workshop programming and scheduling
  • Assists Staff Coordinator as needed with college-wide events, and provides backup to other assistants/administrative tasks as need

Competencies/Skills: Dependability, accuracy, attention to detail, organizational skills, timeliness, discretion with confidential information

Job Announcement: Student Affairs Officer I